Conference Project Plan Essay Example | Topics and Well Written Essays - 1250 words

Conference Project Plan - Essay Example and that is only possible when people are abreast to the current and emerging trends in the profession through themed conferences and induction workshops. The conference will also provide a platform for comparing notes and mentoring. Continued fruitful engagements and consultation will be made possible by exchanging contact cards. Being a milestone conference, a lot of activities will be executed in the planning process to ensure that the conference is a success. A team has been assembled to oversee the planning process, and duties have been assigned. The planning has activities such as publicity, correspondences, reservations, logistics and more. Division of roles will ensure that each planning activity is given the maximum concentration it requires, and, therefore, that each activity is a success. The risks listed above have been identified as the most serious and their occurrence may affect the success of the conference in the most negative of ways. Take for instance absentee guests. The planning team has identified five key speakers to grace the conference, two being foreigners from Kuwait and China. All these guests have different presentations to make, and should any one of them be absent for whatever reason, a gap will result that would be difficult to fill. The planning team has created communication channels with those the important guests of the day to ensure that they communicate their likely absence in good time to enable the conference planning team to get a replacement. Another option is for the speaker to send someone to stand in for them, and adequately make up for their absence. The latter option will be the most workable because it will ensure that not many adjustments are made to accommodate a different person. Over-attendance is another risk that is likely to occur, though a positive one. The conference planning team plans to send invites to about 100 persons, 80% of whom are projected to attend. There is, however, a risk associated with